Answer: SOMETIMES YES – SOMETIMES NO Although program management and implementation tools, outreach materials, and other program support materials are tangible items that could be considered “works” produced through your grant project, these items are not necessarily considered deliverables unless explicitly described as such in a grantee’s SOW. Grantees should use their discretion in consultation with their FPO about which of these to submit to the Department.
In determining whether to submit an item, grantees should keep in mind that some of these materials that support your curricula and course materials may be necessary in order to understand, learn from, and replicate your work. These may include course descriptions, outreach materials, such as those that describe the programs of study for your workforce system and other stakeholders and partners, or materials that document best practices in grant management. In other cases, these materials may be research studies on how to better serve a specific target population. These materials would be considered important to understanding your grant program of study deliverables and should be submitted together with the curricula and course materials using http://www.skillscommons.org/ with open license and disclaimers, as appropriate. In the repository, these should be identified and categorized as “Program Support Materials” using the appropriate meta-data schema.
Other items, such as meeting minutes, organizational charts, institutional policies, that are created as a result of the operation of your grant program may provide useful information for understanding the administration of grant activities at your institution. In cases where these items are more appropriately considered records, grantees should follow their institution’s policy on records management, which should be in alignment with Federal record-keeping requirements.
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